Administrative Assistant Position

REPORTS TO:
The administrative assistant reports directly to the executive director but maintains close working relationships with all staff, board of directors, and volunteers.

HOURS:
This is a part-time (22.5 hours per week) non-exempt position that requires occasional evening and weekend work to support events.

SUMMARY:
The administrative assistant assists the executive director, board of directors, and Epilepsy Foundation of Delaware’s constituents by understanding and supporting professionally and personally the organization’s mission and goals.

DUTIES:

Communications and Development Support
Perform administrative functions in support of fundraising initiatives, including database management and mailing preparation
Assist in the planning and coordination of all special events, programs, and initiatives
Ensure timely processing and acknowledgement of gifts and pledges
Social Media posts as coordinated through the Development Director
Prepare media materials for distribution to support programs and events
Maintain and edit organization’s website

Program Support
Prepare packets for all educational presentations
Assist in preparation of quarterly program and other required reports
Create media (mostly e-media) for advertising of programs (support groups, etc)
Edit and order organizational materials (pamphlets, handouts, etc.)

Office Management
Manage office and filing systems; follow records retention schedule
Order and maintain supplies
Maintain all office equipment, including computer software and hardware

Clerical and Administrative Support
Proofread a variety of written materials, including letters, reports, newsletters, etc.
Sort and distribute all mail
Make bank deposits
Answer and direct incoming phone calls, providing basic information and referral assistance to callers as needed

Volunteer Support
Maintain and update board and staff lists, addresses and files
Maintain and update Board Manual and Policies and Procedures

Perform other job duties deemed necessary for the efficient operation of the organization.

QUALIFICATIONS:
College degree preferred; high school diploma required
At least two years of administrative experience required
Knowledge of epilepsy preferred; willingness to learn about the disorder required

REQUIRED SKILLS:
Excellent interpersonal, verbal, and written communication skills
Positive demeanor; pleasant telephone voice and manner
Ability to work independently with minimal supervision, prioritize needs, and adjust assignments to meet changing demands
Willingness to learn new skills, technology and attend continuing education
Strong attention to detail; excellent proofreading skills with strong grasp of English grammar, spelling, and punctuation
Ability to maintain high level of confidentiality, tact, and professionalism.
Strong computer skills, particularly Microsoft Office, Google Suite and WordPress; database management experience preferred
Proven problem-solving skills
Demonstrated organizational skills
High level of efficiency and productivity
May be necessary to lift and move items 20 lbs. or less

Conditions of hire: Criminal background check and drug test

The Epilepsy Foundation of Delaware is an Equal Opportunity Employer.

To apply, send your resume and cover letter to Executive Director Val Budischak at vbudischak@efde.org. Feel free to call for more information at  302-999-9313.